Central Luzon Jobs Hr Admin Assistant | Work-from-home Position at Outsourced Doers

Job Info

The primary purpose of the HR Admin Assistant is to support all internal and external HR-related admin tasks. It involves maintaining hard copies and digital personnel records (201 files), managing HR documents, and attending to employee HR-related queries. It also involves answering and processing employee offboarding and providing assistance to statutory benefits claims. It also involves the execution and submission of labor-related compliances or reports to DOLE as a result of employee separation or movements.

Position Tasks and Responsibilities

• Provide administrative support for HR.
• Organise, compile and update company employee records and documentation.
• Maintain human resource records for employees by recording the dates of resignation, termination, change in job classifications, and any employment status updates.
• Documents and tracks human resources actions by completing forms, reports, logs, and records.
• Prepare and submit labor requirements as advised by legal and based on HR best practices and in anticipation of needed actions.
• Answering all audit requests, ensuring HR data integrity and accuracy, running reports, maintaining separation summaries, etc.
• Employee Database Management and Record Keeping.
• Create reports for senior management.
• Answer employees’ queries about HR-related issues such as statutory benefits claims, offboarding, and other internal HR processes.
• Receives and processes request for Certificate of Employment for clearance of HR head.
• Processes clearances of resigned employees.
• Answer employees’ queries about HR-related issues.
• Update employees’ statuses after separation and/or change of employment status.
• Ensure efficient and seamless endorsement of New Hires to the Training Team for the creation of company emails and portal access.
• Ensure access to the timekeeping system.
• Any other duties and responsibilities that may be assigned to you by the management from time to time, within your category of employment in the organization and for the effective implementation, maintenance, and continual improvement of the HR Processes of Outsourced Doers.

Knowledge:

• Knowledge of Labor Standards and HR best practices
• Knowledge of company policies
• HRIS working knowledge and experience
• Knowledge and ability to effectively use computer software including Microsoft Outlook, Word, Excel, and HR software

Skills:

• Strong verbal and written communication skills
• Strong Interpersonal and intrapersonal skills
• High analytical skills
• High cognitive skills
• Detail-oriented and thorough
• Strong organizational and time-management skills
• Mathematical and analytical skills
• Advanced MS Excel skills
• Communication and vendor relationship skills

Experience/Education:

• Tertiary qualifications in Psychology, Behavioral Sciences, Human Resources Management, Business Admin/Management or a related discipline
• Minimum of 1-year experience in Human Resource
• Experience in working for a company with over 1,00 employees (BPO experience is a plus)
• Human Resource experience in handling multi-city company locations is a plus

Competencies:

• Decision-making
• Problem Solving
• Logical

Summary of role requirements:

• Looking for candidates available to work on weekdays
• 1 year of relevant work experience required for this role
• Working rights required for this role

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